Email Archiving
Email archiving is a key element of any regulatory compliance strategy.
To get the most value from archiving, you need real-time access to your data.
- For legal discovery
- For end-user productivity
- For email storage management
Why should you archive your email?
With business-critical data residing in email, the need to archive email has never been greater. The right archiving solution can help your organization to easily meet email storage management challenges, while reducing risk and providing regulatory compliance, legal discovery and end-user productivity benefits.
Archiving for Legal Discovery
Email is as likely to be requested for legal discovery, as are paper-based records. Companies that aren’t prepared to respond to an e-discovery request risk facing staggeringly high costs. Your company needs the tools to deal with e-discovery requests when they happen and to keep you protected before they happen.
Archiving for Email Storage Management
According to current estimates, the average corporate email account sends and receives about 10 MB of data per day. As email volume and attachment sizes continue to grow, this number will continue to increase, placing an even greater burden on corporate storage requirements. Since corporate email servers are not designed to store this volume of data for long periods of time, businesses must find more effective storage solutions for this critical data.
Email archiving solutions dramatically reduce the burden on email servers by securely storing a copy of all email. IT can easily enforce strict mailbox size limits, while giving end-users complete access to all data, even after it’s deleted from the server.
Archiving for productivity
Research shows that employees spend up to an hour every day storing or deleting emails. An archiving solution can significantly reduce this time investment, by maintaining a copy of every email in the archives for future use. With its comprehensive search functionality, and an easy-to-use interface you can provide end-users instant access to years’ worth of email.
In addition to end-user benefits, maintaining email communication in a specific archive can have significant benefits for the company at large – from reducing the burden on IT to ensuring a corporate knowledge store.
